Reports

 LEHS PTSO MEETING MINUTES September 14,2022
WELCOME & INTRODUCTIONS
Attendance: Carrie Lamping, Amanda Hrenko, Connie Perdikakis, Mary Youmell, Susanne Page, Jennifer Kegg, Tasha Brown, Dana DeRamo, Jessica Gearlds, Kathryn Zucker, Marcella Gantt, Bill Brinkman, Rob Burnside, Benjamin McCall, Alexandra Ince, Tera Michelson and Julie Perrino
PRESIDENT’S REPORT
1. Discussion of the PTSO websites and the changes it will bring.
2. Working on logistics of starting a PTSO at Butler Tech and Lakota Central.
3. The Executive board met over the summer to discuss Principal, Rob Burnside, becoming the
T-Hawk culture leader.
4. The Executive Board decided that any request under $500 will only require an executive board
vote.
VP OF WAYS & MEANS
1. Flamingo flocking will be postponed until spring 2023.
2. Lakota East PTSO Senior yard signs will go on sale in March 2023.
VP OF STUDENT ACTIVITIES
1. The first Future Hawks night in the fall was a great success.
2. A Future Hawk night is in the planning stages for winter and will be held during the girls and boys basketball game.
3. Supplies were lent to the athletic department for their own Future Hawk night. It was held at the girls volleyball game.
4. Discussion of after prom. Rob will be composing a survey of interest to junior and seniors. a. PTSO brainstormed ideas if after prom is discontinued.
SECRETARY/ VOLUNTEER COORDINATOR
1. No report
TREASURER
1. Checks and Balances
DPC
CURRENT PROGRAM UPDATES MEMBERSHIP
1. Membership is down in 2022 compared to previous years.
2. Working with Maggie Panyko to contact previous members that have yet to join. 3. Only paid members can vote at PTSO meetings.
4. Only paid members will have access to the student directory.
CRAFT SHOW
1. The EAST craft show will be November 12-13th.
2. Leadership roles currently available are concession, marketing and volunteer coordinator. 3. Over 200 crafters have applied and will be participating.
4. Volunteers are still needed (adult and student) the week of the craft fair.
1. August and September meeting minutes are attached.

 STAFF APPRECIATION
1. Providing conference meals for the staff at East and Central. 2. Working on staff appreciation.
HAWK OF THE WEEK
1. Four students at the main campus and two at the freshman campus, who consistently show high levels of effort are selected by staff for recognition and given goodie bags.
a. The bags have been dropped off at each building.
PRINCIPAL REPORT
1. Off to a great start. The theme this year is thriving again.
2. Parent teacher conferences will be next week and will be in person.
3. Homecoming week is next week September 19-23rd.
4. PSAT is October 15th, during the school day.
5. Increasing PBIS in both buildings. Recognizing students that show appropriate behavior.
VP PRINCIPAL REPORT
1. The school year is off to a good start at the Freshman campus.
2. The freshman campus’ SRO(Student Resource Officer) retired. The new SRO is Jen Davenport.
3. There is a high participation in clubs and athletics.
4. The first two home football games saw 1/3 of the students participating. 5. Athletics off to a great start.
NEW BUSINESS/QUESTIONS/IDEAS/COMMENTS
1. Funding request for Hope Squad in the amount of $379.50 for 22 t- shirts for their group was approved.
NEXT MEETING DATE: October 12th at 6:30pm. ADJOURNMENT 7:45pm
 

LEHS PTSO MEETING MINUTES
October 12, 2023
ATTENDANCE/INTRODUCTIONS:
Carrie Lamping, Jennifer Kegg, Susanne Page, Dana DeRamo, Tasha Brown, Mary Youmell, Kimberley Hall,
Amanda Matthews, Amanda Hrenko, Rob Burnside, Bill Brinkman, Maggie Panyko, Kathryn Zucker, Jessica Gearlds,
Tera Michelson, Lauren Dunbar, Julie Perrino
OFFICER REPORTS:
President:
1. Thank you to the Staff Appreciation team for conference dinners.
2. Thank you to Marcy and Darla for helping put together the first ever conference dinner at Lakota Central.
3. If families use Amazon, please link their account to LEHS.
VP of Ways & Means:
1. Craft show information.
VP of Student Activities:
1. Scheduling a restaurant for the next conference dinner.
2. LEHS winter Future Hawks night will be held during a boys and girls varsity basketball double header.
There will be a separate Hawk night for Jr High.
Secretary/Volunteer Coordinator:
1. Approval of September minutes
Treasurer:
1. Checks and Balances
DPC:
1. September meeting minutes attached.
COMMITTEE REPORTS:
Membership/Directory:
1. Membership numbers are down.
2. The student directory is almost complete and ready for distribution.
Craft Show:
1. The team had to make some changes in management roles.
2. There will be a small concession stand managed by the Upbeat Club.
3. Food trucks will be onsite.
4. The first team meeting will be next Tues. 6:30pm at East.
5. Looking for a point person for the food truck.
6. Looking for a point person to organize and deliver lunches to the craft booths.
7. Kimberly Hall volunteered to distribute advertising signs around the district.
8. Volunteers are needed. Sign ups are online for adult and student volunteers...

LEHS PTSO MEETING MINUTES
November 9, 2022

ATTENDANCE/INTRODUCTIONS:

OFFICER REPORTS:
President:  
Welcome Jessica Geralds, as new DPC representative.
Thank you to Tara and Alexandra for everything they have accomplished for the craft show!
VP of Ways & Means:
Maggie Panyko gave us a tutorial of linking personal Amazon accounts to the Amazon smile app. for fundraising purposes.
VP of Student Activities:
Future Hawk Night, K-6, will be Friday, Dec. 9th at the boys and girls varsity basketball game.
The fourth and final Conference Dinner will be in February.
Secretary/Volunteer Coordinator:
Approval of October minutes
Treasurers:
Checks and Balances
DPC Report:
November meeting minutes attached

COMMITTEE REPORTS:
Craft Show
The craft show is this weekend November, 12th-13th.
The show will have 186 booths, 7 food trucks and over 200 crafters.
Over 8,000 patrons are expected in the two day event.
Adult volunteers still needed.
After Prom
Discussion of the Junior/Senior after prom survey results.
Discussion of how to move forward.
Discussion of how the funds could be better utilized moving forward.
A motion and vote was proposed.
    
NEW BUSINESS

Special Guest:  Mr. Warren, ELA East Main Campus. He is requesting $585.60 to take 145 students and 2-6 staff members to the Cincinnati Holocost Museum.  The museum is covering the admission for students and staff.

Senior Solstice:
Senior Solstice is an optional event for seniors to come together as a class. The first Solstice will be held  before school on Dec. 9th.
Refreshments will be served for seniors and staff. Following refreshments the students will break in small groups for an activity.  After that they will go to the auditorium, given slips of paper in the shape of wings to write reflections.  The feathers will later be hung to make angel wings outside the teachers lounge.
There will also be an inspirational speaker.
If well attended the goal is to host another event in March.

MOTIONS:
Motion approved to fund $585.60 for the Holocost museum trip.
Motion approved to rename the budget line item After Prom to Student Activities Fund.
Motion approved to fund $1000.00 for the December Senior Solstice. Funds to be used from the Student Activities Fund.

PRINCIPALS’ REPORTS:
Rob Burnside, East Principal
Fall sports have wrapped up.
Student Advisory has started back up after a few years hiatus due to Covid.
Following Thanksgiving break some students will have end of course exams.
Exam schedules have been distributed
SPARK magazine has won several awards again this year.
Bill Brinkman, Freshman Campus
The Freshman exam schedule will be finalized this week
The staff wanted to say thanks for the last conference dinner.
There will not be fall AIR testing.  The freshman will have AIR testing in the spring.

ADJOURNMENT: 8:00 PM.

NEXT MEETING:  Wednesday, December 14, 2022 at 6:30 PM.

 

ATTENDING: Bill Brinkman, Rob Burnside, Dana DeRamo, Lauren Dunbar, Jessica Gearlds, Amanda Hrenko, Alexandra Ince, Jennifer Kegg, Tera Michelson, Susanne Page, Julie Perrino, Katheryn Zucker
Called to Order at 6:32 PM

GUEST: Noah Keith, President of National Honor Society, requested funding of $1065.12 for a DJ and food for the NHS Sadie Hawkins Dance

OFFICER REPORTS:

President - Jennifer Kegg

• Gift of origami cranes
• Thank yous
• Susanne & Maggie for Senior Solstice
• Dina & Stephanie for Future Hawks Night
• “Rumor Has It” page on district website has facts to clear up rumors

VP of Ways & Means – Lauren Dunbar

• Tera & Alexandra did an amazing job with Craft Show

VP of Student Activities – Mary Youmell (absent)

Secretary/Volunteer Coordinator – Carrie Lamping (absent)

• Approval of Minutes – Tera made a motion, Alexandra seconded; minutes were approved.

Treasurers – Tasha Brown (absent) & Dana DeRamo

• Review of financials (scan QR code for details), Craft Show funds are all accounted for – increased income from admissions, custodians still a huge expense.

DPC - Susanne Page, Julie Perrino, & Jessica Gearlds

• Facilities Master Plan – Option 4 was approved by the school board. A schedule of dates will be coming soon. There is no talk of a levy at this time.
• Backpack Bill could divert money from pubic schools
• Bill 178 eliminates the Ohio Department of Education and replaces it with a cabinet position.
• If a Lakota building hits 20% absence due to illness, that building might be closed temporarily.
• Lakota finances continue to be in good shape
• Barb Bossu Volunteer Spirit Awards – nominations will open in February.

COMMITTEE REPORTS:

Craft Show Recap - Tera Michelson & Alexandra Ince

• Event went really well, attendance was up! Food trucks were a great addition.
• Lots of positive feedback from the vendors.
• Thanks to the team of leaders who helped.
• Tera will be attending a round table of other local craft show leaders to share information and ideas.

Senior Solstice Recap – Susanne Page

• Donuts, coffee and cocoa were served to seniors and staff, beginning before school and into the start of 1 st period.
• Some seniors had to leave early to get to 1st period if they had tests, but most had Senior Flex or were able to miss part of 1st .
• We had about 125 seniors. Lots of raffle prizes given. The tiny hawk and zoo representative were well-received.
• Mr. Burnside addressed the Seniors with information about upcoming things.

Future Hawks Night Recap – Jennifer on behalf of Dina & Stephanie

• Great turnout – at least 150 K-6 Future Hawks in attendance. 25 pizzas donated by Athletic Boosters. Rally towels we gave out were a hit. Hawk Ambassadors were a huge help. Students also enjoyed a parade, raffle, dance team, cheerleaders, and both the boys and girls teams.

Clash of the Classes/Other New Ideas – Amanda Hrenko & Julie Perrino

• The team brainstormed a bunch of new ideas that we could do in the spring or next year.
  • Ideas included Halloween Costume Party (freshmen)
  • Sophomore Lock-In
  • Junior Give Back event
  • Food Truck Rally (either Freshman or Main Campus)
  • The Cone/Kona Ice for everyone
  • Color Run (seniors)
  • T-shirts with student signatures (seniors)
  • Clash of the Classes - each grade level competes amongst themselves then winners of each grade compete against each other at the end of the week, OR each grade level competes against each other with things that won’t use up class time, like bringing in canned goods.
    • Next step is requesting a meeting with Rob to see which options he likes.

PRINCIPALS’ REPORTS:
Rob Burnside, East Principal

• Last Friday was great with awesome events from the PTSO and Upbeat Cub
• Cumulative semester exams are back for the first time in a few years
• Graduation Seals – nothing to worry about

Bill Brinkman, Freshman Campus

• Freshman will be having an assembly with info about graduation seals
• Getting ready for scheduling for rising sophomores
• Jan. 25 is registration info night for incoming freshmen

OLD BUSINESS:

•  We voted to remove $5000 from After-Prom/Student Activities Fund to compensate for the $5000 expected After-Prom income we had in our original budget that we will not receive. Jennifer made a motion, Tera seconded, motion was approved.

NEW BUSINESS:

• The request for $1065.12 for NHS. Tera made a motion, Alexandra seconded it, the motion was approved.

Adjournment
Next Meeting - Wednesday, January 11 at 6:30 PM (MAY BE CANCELED IF NO URGENT BUSINESS)

Lakota East High School PTSO Meeting – February 8, 2023 - Minutes

Call to Order
GUEST: Noah Keith, Mu Alpha Theta – requesting $200 for games, concessions, raffle baskets for carnival they are putting on at Independence for all Lakota students to encourage love of math. They would like to include West. West has similar group but much smaller. Hope is to include them and also get those feeder schools involved to create a Lakota event.

OFFICER REPORTS:

President - Jennifer Kegg

• Thank you Staff Appreciation Team and Future Hawks Nights Chairs
• PTSO for next year – who will be returning?
• “Graduating” PTSO leaders – Dina, Julie, anyone else?

VP of Ways & Means – Lauren Dunbar

Flamingo Flocking

• need volunteers for Flamingo Flocking. Pick one night a week.
• Can bring teen with adult for service hours. Flamingos: Handle with Care!

VP of Student Activities – Mary Youmell
Future Hawks Night Jr. Highs Recap

• Future Hawk Nights, looking for people to help host the future hawk night.
• 3 nights a year
• Could be good for volunteer with a connection to the boosters.

Secretary/Volunteer Coordinator – Carrie Lamping (absent)
Approval of Minutes – Susanne motioned and Amanda seconded. Minutes approved.

Treasurers – Tasha Brown & Dana DeRamo

• Able to move liability funds from craft show into the accounts.
• Expenses and income are in the report.

DPC - Susanne Page, Julie Perrino, & Jessica Gearlds

• Resource Pantry – received donation from Liberty Heights Church $250
• Barb Bossu nominations are now open. Please take the time to nominate an outstanding East volunteer. Use the form or just send email/text to our DPC’s.
• Send pictures of volunteers in action to our DPC’s.
• See DPC minutes for more information from their meeting.

COMMITTEE REPORTS:
Senior Parking Spot Painting – Connie Perdikakis

• Painting dates will be July 29 & Aug 6 (rain dates are the following day)
• Applications will be open March 13 – April 7
• $20/spot to paint
• Mr. Burnside reviews all designs in advance

Staff Appreciation Team – Daniel, Marcy, Amanda, Benjamin

• Freshman building meal was cancelled due to snow day
• Main building worked with culinary students. They provided ingredients and the students prepared the food.
• 2/23: conference: Requesting $700
• Staff appreciation week: $2750. looking for ideas for events, themes, etc.
• Staff gifts: looking for suggestions for this year. Usually Rob picks out a gift for each staff member. Focus on individual gifts. Account started with $5,000, have $2,300 left.
• Proposal to move $700 from staff appreciation week to conference meals
• Sign up genius requested to get out sooner, that could help gain more of a response

Senior Yard Signs – Liz Gaerke (absent)

• Will be on sale on our website soon. Signs will be available in April.

Senior Scholarships – Kathryn Zucker

• Volunteer Readers needed to review applications. Contact Katheryn.
• Scholarship funds increased from $500 - $750
• Four winners: categories: spirit, community, 1 st in family, exceptional student (IEP)

Junior Donuts – Feb 28?

• Need to confirm this with Rob

Sophomore Donuts or other

• Rob will pick a testing date in spring

Senior Solstice March – Susanne Page & Maggie Panyko

• March 9th . Dino Buddies, LLC. Pythons, reptiles, hands on stations.
• A buffet continental breakfast will be provided
• Requesting $2000 added to the Senior Solstice budget for the new event (food, raffle, reptiles)

Clash of the Classes – Marcy Gantt, Amanda Hrenko, Julie Perrino
Evening of April 20 in the stadium – will need lots of volunteers!

• New event
• Building class cameraderie
• Spirit day competition
• Earn competitors for a final event on the football field.
• Events: tug of war, inflatables, minute to win it, obstacle, etc

PRINCIPALS’ REPORTS:

Rob Burnside, East Principal (represented by Katrina Fugate)

• Lots of successes to celebrate – Dance Team, Cyber Academy, Spark
• Conferences 2/23
• Leadership group: Similar to PBIS and turning it into something at high school. What should a LEHS encompass. Starting leadership training, pillar of excellence- seek to be determined and resilient, Empowered, Support, Thrive- make decisions that lead to success.
• Hawk of the Week may be replaced by other things like breakfasts.

Bill Brinkman, Freshman Campus

• May 19th – Freshman Field Day

OLD BUSINESS (none)

NEW BUSINESS:

• Mu Alpha Theta funding request for $200 (from Funds Available for Requests) – motion by Lauren, seconded by Susanne. Motion was approved.
• Request funding for March Senior Solstice for $2000 added to existing budget remaining from last event (from Student Activities fund) – motion made by Mary, seconded by Lauren. Motion was approved.
• Request funding for Clash of the Classes for $1700. Motion made by Susanne, seconded by Dana. Motion was approved.
• Clash of the Classes t-shirt pass-through cost $8400 added as income and expense. Motion made by Amanda, seconded by Maggie. Motion was approved.
• Funding reallocation of $700 from Staff Appreciation Week fund to pay for February staff meals. Motion made by Mary, seconded by Amanda. Motion was approved.
• Adjournment

Next Meeting - Wednesday, March 8 at 6:30 PM

Lakota East High School PTSO Meeting – March 8, 2023 - Minutes

Call to Order
GUEST: Jeff Zhu & Samantha George, Youth in Philanthropy – requested $250 funding for PowderPuff East vs. West football game fundraiser.

OFFICER REPORTS:
President - Jennifer Kegg

• Thank you to the Staff Appreciation Team for putting on a fourth conference night
• meal at both campuses. Thanks to all the volunteers who helped hand out ACT donuts.
• Submissions for newsletter to me by Tuesday each week.
• PTSO for next year – see below for officer slate. Will vote at April mtg (last official).
• May meeting will be Volunteer Appreciation & Senior Mom Celebration (Dina/Julie)

VP of Ways & Means – Lauren Dunbar

• Flamingo Flocking still needs more volunteers for us to run this fundraiser.
• Consider sharing one day of the week with someone or even just offer to do a few dates.

VP of Student Activities – Mary Youmell (no report)

Secretary/Volunteer Coordinator – Carrie Lamping

• Motion to approve last month’s minutes – Susanne, seconded by Lauren. Motion was approved.

Treasurers – Tasha Brown & Dana DeRamo

• Monthly financial report was reviewed (see attached).
• Additional funds moved to Staff Appreciation Meals; spending still over budget

DPC - Susanne Page, Julie Perrino, & Jessica Gearlds

• Our 2023 LEHS Barb Bossu winners were announced – Joanna Spaulding and Dave Henderson. Congratulations to our winners!
• Meijer donated $500 for Resource Pantry!
• See attached DPC Report for district updates.

COMMITTEE REPORTS:

Staff Appreciation – Daniel, Marcy, Amanda, Benjamin (report by Mary)

• The 4th  Conference Night Dinner at both campuses went well.
• Donna Edler’s Culinary Arts Classroom was used to serve food at Main Campus (she was not able to help with the meal).
• Freshman Campus was served out of Room 102.
• Both buildings had Jersey Mikes, who gave us a 15% discount.  Sides and salads were purchased from Kroger.

Staff Appreciation – May 1-5

• Like in past years, we will be seeking donations from the Lakota East (Main and Freshman) Families who might want to sponsor a teacher that week.
• Friday, May 5th will be lunch provided at the main campus (Donna Edler’s  Culinary Arts Class is partnering with us again)
• We will provide lunch at Freshman campus one day during the week (other than Friday).
• The Staff Appreciation Team is happy to take suggestions from teachers, Board, members, and families for events or activities.
• Currently planning (tentative):
  • Monday: Bagels/Donuts
  • Tuesday: Tentatively Popcorn Bar
  • Wednesday: Big Winner Wednesday (every staff member gets a scratch-off ticket, there will be prize baskets/gift cards raffled off)
  • Thursday: Lunch at Freshman / Cookies and snacks for the Main Campus
  • Friday: Lunch at Main campus with Donna Edler’s class (grill out is the current idea) / Cookies and snacks for the Freshman Campus
  • We are specifically looking to incorporate the students into Staff Appreciation (i.e., the lunch at main campus).
• Are there any events from the previous two years that the staff specifically
  would like to see repeated?

QUESTION FOR ADMINISTRATION - Is there any way to get PTSO updates (such as a
SignUp Genius link for dinners) into the main body of the email that goes out on
Fridays?  Mr. Burnside will look into this.

Senior Parking Spot Painting – Connie Perdikakis (report by Jennifer)

• Registration starts Monday
• Firm Deadline of April 1 st
• Painting dates are already set
• Mr. Burnside met with juniors today and talked about all expectations and deadlines.

Senior Yard Signs – Liz Gaerke (report by Jennifer)

• Go on sale Monday, $20 on the website
• Available for pick up in April

Senior Scholarships – Kathryn Zucker

• Information on Naviance, in office, and on the website
• Applications in by 3/29, plan to have info to readers by 4/3
• April 12th , recommendations back
• Jennifer will present at senior award night

Sophomore Donuts

• We have a date! April 3rd – first day of OPC testing, ELA
• Sophomores are only ones in building
• 7:30-7:45 to hand out donuts prior to test to avoid the rush of juniors and
• seniors entering the building

Senior Solstice March – Susanne Page & Maggie Panyko

• Gym is all set up for breakfast
• Seniors could get there as early as 8
• Raffles with gift cards
• Reptile Show will be there- presentation and stations where kids can view
• animals
• Presentations to sophomores, naturalization expectations, senior meeting
• 9-9:30 teachers can bring juniors and seniors to view animal stations

Clash of the Classes – Marcy Gantt, Amanda Hrenko, Julie Perrino

• Friday April 14th
• Spirit week leading up to the 14th
• T-shirt order ready in next few days, due to printer by 4/1
• Looking for volunteers to run t-shirt sales at lunch

Senior Picnic – Kimberly Hall

• May 16th
• Lakota Hills is booked for May
• We have 9 square and a few other games
• 420-ish seniors to plan for.
• Will take place directly after the parade of graduates.

Freshman Field Day – Jennifer Kegg & Susanne Page

• May 19th
• 2 hours this year
• Lakota Hills will be there with snow cones and inflatables
• Games and a movie in theater

PRINCIPALS’ REPORTS:
Rob Burnside, East Principal

• Tomorrow is end of Q3, final 9 weeks of the year
• Kids are doing well, building momentum, it’s a sprint from now until the end of
• the year. End of course testing, ceremonies, awards, etc.
• Excited for senior solstice, clash of classes. Appreciate the things that build
• school culture
• "Grease" starts tomorrow
• Staff connectedness and student support committee will meet tomorrow evening for dinner and then go to the theater to support those kids.
• Step toward connecting staff and students
• New football coach purchased 50 tickets to have team go to show
• Naturalization Ceremony on Tuesday at 10:30.
  • 40-50 people will be there to take oath
  • Federal judge will be in attendance
  • Our school will become a federal court

Bill Brinkman, Freshman Campus (absent)
 

OLD BUSINESS: None
NEW BUSINESS:

• Youth in Philanthropy – funding request for $250
  • It’s a 501c3, 9-12 th graders
  • They use fundraised money for charities/grants, example: $3,000 was given to reach out Lakota
  • Powder Puff game, east vs west. Girls play football and boys put on a show
  • Asking for $250 for concessions for powder puff, potentially for t-shirts and promotion material
  • Gold level is $300, $100 for bronze. West has approved sponsorship
  • Mr. Burnside mentioned as sidenote that YIP is not a school-sanctioned club. A lot of our students, but not a school group.
  • PTSO mission does include the community as it relates to our students, have donated to them in the past.
  • Susanne made motion to approve the request, Mary 2nd . Vote: passed

Adjournment
Next Meeting - Wednesday, April 12 at 6:30 PM (LAST)

Slate of Officer Candidates for 2023-24 PTSO

• President – Jessica Gearlds
• Vice President of Ways and Means – OPEN
• Vice President of Student Activities – Mary Youmell
• Secretary – OPEN
• Co-Treasurers – Tasha Brown & Lauren Dunbar
• DPC Reps (Main Campus) – Susanne Page & Amy Macenski
• DPC Rep (Freshman Campus) – OPEN
• Appointed PTSO Roles for 2023-24:
• Membership/Directory – Mary Youmell

Activity Chairs

• Craft Show Co-Chairs – Tera Michelson & Alexandra Ince
• Craft Show Co-Chair Shadows – Lauren Dunbar & OPEN
• Flamingo Flocking – OPEN
• Senior Yard Signs – Liz Gaerke
• Senior Parking Spot Painting – Connie Perdikakis
• Clash of the Classes – Marcy Gantt & Amanda Hrenko
• Freshman Field Day – Jennifer Kegg & Susanne Page
• Future Hawks Nights – Julie Horton & Jen Feldmeyer
• Staff Appreciation (both campuses) – Daniel Colpi & Marcy Gantt
• Senior Picnic – Kimberly Hall
• Senior Scholarships – Kathryn Zucker
• Senior Solstice – Susanne Page & Maggie Panyko
• Butler/Central HS Liaison – Jennifer Kegg
• Website Manager – Maggie Panyko

Lakota East PTSO Meeting Minutes

3/9/2022

Meeting Called to Order: 6:33 PM

Attendees:

Lauren Dunbar, Jennifer Kegg, Susanne Page, Kimberly Hall, Rob Burnside, Tasha Brown, Mary Youmell, Connie Perdikakis, Maggie Panyko, Daniel Colpi, Julie Perrino, Kathryn Zucker

OFFICER REPORTS:

President - Jennifer Kegg

• Flamingo Flocking for Spring
  • Tickets are on sale now for the Spring
  • Thank you to the 7 volunteers who will be flocking!
• Bylaws Review update
  • Thank you to this team!
  • Any proposed changes will be presented in April
• PTSO for next year - open roles
  • If anyone is interested in the open roles, please let Jennifer know
  • There are a few roles that have been added to ease the role of President - Flamingo Flocking Coordinator and the Back-to-School Party Coordinator
  • Open positions will start being advertised after Spring Break

Secretary/Volunteer Coordinator - Lauren Dunbar

• Approval of last month's minutes - PASSED by majority vote 

Treasurer - Tasha Brown

• Budget update - see attached financials
• The major difference this month is for checks and online payments from the craft show for next year already
• We are already over our estimated income for this year

DPC - Susanne Page, Julie Perrino, & Mary Youmell

• DPC Report - See attached meeting minutes
• Covid numbers are down
• School districts from all over Ohio are coming to our district to spend the day
• Summer Fun Fair - last one is tonight (March 9)
• Military Commitment Ceremony will be in person - April 26th at 7:00 pm at the East Freshman Building
• They are resuming the Master Facilities meeting regarding all the building updates. The next meeting is March 28th if you are interested
• Lakota Cares - this is a parent-led group supported by the district about families with children with special needs - see attached flyer
• Worked on the 2023-2024 academic calendar during the last meeting - this will be published on the website for 30 days if you want to comment on that
• There was a large donation from Liberty Heights Church for our resource pantry
• The PTSO delivered 50 Hope Squad shirts to the Main Campus
• Barb Bossu update 
  • Winners: Eunice Vogelsang and Amy Rupp
  • Nominees: Susanne Page, Dave Henderson, Cathy Potts
  • Winners will be honored on April 27 at 9:30 at East Freshman Campus. Everyone is welcome

COMMITTEE REPORTS:

Senior Scholarships - Amy Rupp

• 4 $500 scholarships are given by the PTSO
• Applications are due March 25th
• There are plenty of readers, but we need applications if we know any seniors who fit the four categories

Senior Yard Signs - Gena Leisten

• We need to order more signs and set a timeline, but they will be available for sale on our website soon

Senior Parking Spot Painting - Connie Perdikakis

• July 30th with a rain date of July 31st
• August 3rd with a rain date of August 4th
• Applications will start March 11th
• Do we want to only have two painting days, or should we be more flexible with this?This is in discussion

After-Prom - Kelly Resch & Amy Luoma

• We are paying D&B about $36 per person. We are charging less than that for the ticket
• We should expect anywhere between 400 and 800 kids to attend, which is a wide range of expenses. There are a total of 658 seniors
• The last after prom was closer to 400, but it was at the school building
• Our contract with D&B is for $15,000 and 400 people - but we can increase that up to five days in advance
• Almost all after prom tickets are bought in combination with Prom
• The ticket is $20 and we get around $19 after the fee
• Proposal: Budgeted income for this event is $6000. If we have surplus over the $6000 income, the proposal is to use that toward additional D&B expenses
• If we have over 600 tickets bought, we will be over our budget for the event
• Do we know how the combination ticket is going to work with the online ticketing system? We have been working to make sure the financial process is worked out for online ticket sales
• Prom is April 23rd

Top 25 Awards - Jennifer Kegg

• We have ordered the portfolios and pens for the Top 25 recipients

Baccalaureate - Maggie Panyko

• May 19 at Liberty Heights Church 
• There is a Sign Up Genius for seniors who would like to audition to perform; poetry, speeches, or music
• The auditions are April 14th in the Choir Room from 2:30-4:30
• This is a non-denominational service - everyone from all different faiths and traditions are welcome
• The theme of the night is Community
• We are looking for a Keynote Speaker still if anyone has any suggestions - email Maggie Panyko at maggiepanyko@gmail.com
• If you want to participate in the auditions, let Maggie know as well

Senior Picnic - Kimberly Hall

• Lakota Hills will do the blow-ups, popcorn, snow cones, and cotton candy
• On our expense list from a few years ago, it says we paid a Deputy for services - is this something we still need to do? Mr. Burnside will find this out
• We do not yet have a definitive time for this 
• We have most of the food taken care of, but there will be a sign up for chips, water, and desserts

Staff Appreciation - Darla Higgins & Daniel Colpi

• March 10 - serving lunch at Main Campus
• March 11- serving lunch at the Freshman Campus
• If you have Staff Appreciation ideas, please get them to Darla and Daniel
• Daniel has a sound board with speakers if there is a department that needs this. Susanne is going to help facilitate this

OLD/NEW BUSINESS

• After Prom D&B Funding Request - PASSED by majority vote
• PBIS - Positive Behavior Intervention Supports
  • Requesting $450 for candy and other incentives and awards for students to incentivize positive behaviors
  • The school is seeing more and more students struggling with the day-to-day on how to manage school due to covid
  • PBIS would like to re-enforce these students based on doing the right things
  • There is going to be a day planned with a reminder to students about being on time and being prepared. On a particular day at a pre-designated time, they want to reward the kids who are ready and on time
  • This would come out of the T-Hawk Culture Fund
  • PASSED by majority vote

PRINCIPALS' REPORTS:

Rob Burnside, East Principal

• Covid numbers have been very low and things are starting to feel like normal operations
• Things are being planned as normal, including Prom and Graduation
• ACT was last week. Thank you to Mr. McFarland because the day went very well
• End of Course testing is coming up in April
• March 10 - League of Innovative Schools is visiting from 11:45-1:00.
  • The students are providing these tours and talking about the programs
  • The band will be outside playing the fight song
  • Welcome to Lakota East will be displayed in all the Lakota languages showcasing our diversity
• Spring Break is next week
• There will be a special edition of the T Hawk News for the seniors. There will also be a senior meeting on March 23rd to talk to the students about the events for the end of the year
• The goal is to get all the hallways painted this summer Freshman Campus
• There will be a Freshman Field Day on May 6th as a reward for after the testing
• Nicole is meeting with some students to brainstorm some games for this event

Adjournment: 7:57 pm

Next Meeting: Wednesday, April 13th at 6:30 PM.

Lakota East PTSO

Meeting Minutes - 2/9/2022

Meeting Called to Order: 6:30 PM

Attendees:

Rob Burnside, Nicole Isaacs, Jennifer Kegg, Lauren Dunbar, Susanne Page, Mary Youmell, Tasha Brown, Amy Rupp, Connie Perdikakis, Karen Wellborn, Kimberly Hall, Daniel Colpi, Linda Mccrary

Split-the-Pot Drawing!

• Ticket sales $1180; after online fees the Grand Prize is $568.90
• Winners announced via Facebook Live
• Grand Prize Winner: Kelly Burghard
• Runner Ups - Chick Fil A Cards: Jeanette Kisner, Kelly Harp, Katie Doviak, Melinda Carter, Jennifer Cole, Kelly Burghard, Melissa Isacson, Erin Short, Jocelyn Allen-Worley, Keith Rauch, Amy Landers

GUEST: Relay for Life - Sibella Russell

• Relay for Life will be in person this year and helps raise money and spreads awareness for cancer 
• 6:00pm-6:00am - May 6th
• This year they are doing heroes serving heroes where local police officers and first responders will serve a meal to the cancer survivors in attendance
• Request: They would like parent volunteers to help during the event itself for the Inflatables and Games. They also would like some baked goods donated as well if possible. Click here for the SignUpGenius for volunteers
• This event is generally within the top five Relay for Life fundraising events in the nation

GUEST: Mu Alpha Theta - Tiffany Zhu

• MU Math Night Event is open to anyone, but specifically geared to elementary and junior high age students. We provided this request in 2019
• Independence Elementary on February 25th
• The requested funds would go toward snacks and games
• Request: $200

OFFICER REPORTS:

President - Jennifer Kegg

• Flamingo Flocking for Spring
  • Can anyone sign up as a volunteer for one night per week?
  • Is anyone interested in taking on the leadership for Spring flocking?
  • This was very popular last Spring, and we will offer this again if we can get the volunteers
  • This would be after Spring Break through the end of school most likely
• PTSO for next year
  • We need to start the process of PTSO for next year at our February meeting
  • Please consider taking on a role for next year
• PTSO gives gift bags from Texas Roadhouse - 6/week at Main Campus and 2/week at freshman campus
• Thank you to Susanne and Maggie for helping with Split the Pot
• We want to honor our senior PTSO volunteer parents this year

VP of Student Activities - Karen Wellborn

• Thursday, May 19 is the Baccalaureate date -location to be determined. This is a non-denominational, student-led, motivational ceremony 
• It is an optional graduation event for whatever senior is interested in participating

SecretaryNolunteer Coordinator - Lauren Dunbar

• Approval of last meeting's minutes - Approved

Treasurer - Tasha Brown

• See attached Report
• We are almost meeting our projected income for the year

DPC - Susanne Page, Julie Perrino & Mary Youmell

• See attached Meeting Minutes from the DPC Meeting
• Barb Bossu Awards -This is a volunteer spirit award. There is a winner picked from each school building. Since the high school has two buildings, there will be 2 winners from East
  • Please have nominations submitted by March 4
  • The nominations can be any school volunteers including staff volunteers, not just PTSO members
  • The ceremony for the winners will be April 27th at 9:30 at Lakota East.
  • Refreshments will start at 9:00
  • For the ceremony, they are looking for pictures or videos of the volunteers
  • Our winners will be announced on March 9th
  • There is a Lakota East nomination form and a District nomination form for an overall district winnerVLO registration is open until March 11th
• Incoming kindergartners registration is currently open
• All the facilities in the district are being looked at to see what is needed for the future -these community meetings are the first Monday of every month at Plains Junior at 6:30
• Board Meetings are open to the public. They are the second Monday of every month
• Committee Meetings are the first Friday of every month, most of which are open to the public
• The Treasurer's presentation on the five-year plan was recorded if anyone is interested in watching the presentation
• LODI: Asking for grace for our teachers, especially when it comes to diversity and curriculum
  • Starting the program Parent Welcome Ambassador for parents who speak another language
  • They have started a book club as well on many different topics for anyone who is interested

COMMITTEE REPORTS:

Craft Show

• Returning vendor payments will start coming in soon

Senior Scholarships - Amy Rupp

• We give 4 scholarships every year for $500
• Categories: First in family to attend higher education, Thunderhawk Spirit Award, Exceptional Award -for students who have been on an IEP, Community Service Award
• The scholarship forms will be posted on February 22 -Applications are due March 25
• Selections will be returned on April 19
• We need 7-10 scholarship readers - this is anonymous: Jennifer Kegg, Susanne Page, Lauren Dunbar

Senior Yard Signs - Gena Leisten

• We will be selling senior yard signs this year as a fundraiser. We do not have a timeline yet

Senior Parking Spot Painting - Connie Perdikakis

• We are starting the process as this will be for sale this Spring for students who will be Seniors next year

After-Prom - Kelly Resch & Amy Luoma

• We have booked Dave & Busters
• Prom is April 23rd

Top 25 Awards - Jennifer Kegg

• We generally buy the Top 25 an engraved pen and a portfolio, which we are doing again this year

Senior Picnic - Kimberly Hall

• The date has not yet been finalized, but we need a set date so that we can get everything planned
• Mr. Burnside likes the idea of doing this after the Parade of Graduates
• There are 650 seniors -We are not planning on doing raffle baskets this year for Senior Picnic

Staff Appreciation - Darla Higgins & Daniel Colpi

• There have been no in person conference nights, so we might do another lunch instead
• Staff Appreciation is the first week in May - if anyone has any ideas, please let Darla and Daniel know
• What has been done in the past: Skyline Bar, Coffee Bar, Blossim Donut Truck, luncheons, positive email outreach, and food trucks

OLD/NEW BUSINESS

• Mu Alpha Theta Math Night request of $200 - PASSED by majority vote

PRINCIPALS' REPORTS:

Rob Burnside, East Principal

• Graduation is currently being planned as normal as possible, but some events will depend on the location, such as Cintas Center
• Graduation is May 20; Graduation Practice is May 18
• The CLUE production is coming up this weekend
• Thank you on behalf of ESL class who went to see Hamilton and the students had an amazing time
• Covid Update: things are starting to feel closer to normal; all events are currently being planned to the fullest capacity as possible for now
• Counselors and students are currently in the registration process
• ACT is coming up on March 1 - all juniors will be taking that test - sophomores and seniors will not be coming in that day
• March 9-11 - Lakota will be hosting a group of Officials from all over the country since Lakota is part of the League of Innovative Schools. One of the visits will be to Lakota East

Nicole Isaacs, Freshman Campus

• Planning an activity for the freshman after testing - start thinking about how we can support this event
• There are 693 freshman students
• We might need volunteers for this event
• The Registration Showcase for incoming freshman went very well this year -Incoming freshman will still take seven classes and we are currently helping our current freshman with registration for main campus
• Testing season is coming up and we are working on getting the freshman excited for the 4th quarter

Adjournment: 8:11 PM

Next Meeting: Wednesday, March 9 at 6:30 PM

Lakota East PTSO

Meeting Minutes -12/8/2021

Attendees:

Jennifer Kegg, Lauren Dunbar, Mary Youmell, Susanne Page, Tasha Brown, Darla Higgins, Nicole Isaacs, Constance Perdikakis, Tera Michelson, Alexandra Ince, Julie Perrino, Kathryn Zucker, Amanda Mccrary, Linda Mccrary, Sean Mccrary, and Jennifer Geiger.

NHS Funding Request - Amanda Mccrary

• Amanda is the Vice President of National Honor Society and is requesting funds for the Sadie Hawkins Dance. 
• This is their biggest fund raiser of the year that usually makes them about $10,000. 
• This year's project to utilize these funds is to create a functional full-size eco-classroom with shades, plumbing, seating, and a white board. This project will be completed this year if fundraising efforts stay on track. 
• NHS is requesting funds for the DJ for the Sadie Hawkins Dance. We have provided these funds partially in the past.

OFFICER REPORTS:

President - Jennifer Kegg

• Jennifer presented thank you gifts to the PTSO and the principals!
• Split the Pot has an expected income of $1000, and we will get that started in January.
• Thank you to Jennifer Geiger. This is her third year with the high school and her last meeting because she is moving out of state. Thank you for all your efforts with everything you have done, especially Staff Appreciation!

Secretary/Volunteer Coordinator - Lauren Dunbar

• Approval of last month's minutes -approved.

Treasurer - Tasha Brown

• See attached report for activity in the budget mainly due to the success of the craft show.

DPC - Susanne Page, Julie Perrino & Mary Youmell

• See attached DPC minutes for extended information.
• District Finances Community Conversation -the five year budget was approved for the district. 
• The December Board Meeting has been moved.
• Mr. Miller talked about some of the staffing shortages, especially with substitute teachers, and the board approved a pay raise for substitute teachers. 
• There has been a small spike in covid cases since Thanksgiving.
• February 7th - Annual State of the Schools event.
• The Communications Department is working on a video series and they are asking families to share positive stories about Lakota.
• All students will start school in January on the same date; there will not be phases. 
• Neighborhood Bridges is an organization that meets certain needs of families in Lakota. You can follow them on Facebook to see the different community needs.

COMMITTEE REPORTS:

Craft Show Wrap Up - Tera Michelson & Alexandra Ince

• Thank you for the huge success of the craft show!
• There were about 6,400 visitors throughout the weekend and the crafters were very thankful as well.
• There are some leadership roles to fill for the craft show next year if anyone is interested.
• Thank you to all the student volunteers who were an integral part of the craft show success!

Future Hawks Nights - Dina French & Stephanie Reuss

• Our first Future Hawks Basketball night is December 10th
• There will be another Basketball night in January.
• If anyone is going to the game, please take some pictures and text them to Dina.

After-Prom - Kelly Resch & Amy Luoma

• The last After Prom we had was three years ago.
• It is a complicated event, and we are exploring a Dave and Busters option.
• We can get a package from Dave and Busters that includes food being served throughout the evening, with unlimited soda, tea, and coffee. Each student would also get a $20 power card, and unlimited games that do not produce tickets. We could decorate, and bring in outside entertainment as well. 
• Current Budget: $15,000, which was cut from prior years of $20,000. 
• $15,000 would cover 400 students in the Dave and Busters option and we have been told we should expect 400-800 students when planning. 
• Our expected income is around $6000 because there is a charge for after-prom. 
• There is a possibility to price the tickets lower on the first week of sale, and increase it from there every week. 
• The Prom Committee was enthusiastic about the Dave and Busters idea. 
• Once we get close to the event, we will need volunteers because Dave and Busters requires a certain number of chaperones per number of students. 
• We are looking for someone interested in helping with Raffle Baskets for after-prom.

Staff Appreciation - Darla, Daniel, Jennifer

• Next week, there is a holiday luncheon at the freshman campus.
• January and February we hope to have staff in the buildings for Conference Dinners again.

NEW BUSINESS- FUNDING REQUESTS

• $1750 for National Honor Society for DJ at Sadie Hawkins Dance
  • This quote is for the DJ who has done this dance before.
  • The DJ from homecoming quoted about double this price.
  • Jennifer reached out to get comparisons for DJs in general, and this request is comparable to other quotes.
  • The last two years we paid $1000 toward to DJ for this dance.
  • This would be from Funds Available for Request - unallocated in this fund is currently $5182.
  • PASSED by majority vote.
• $600 for breakfast for our veterans on Veterans Day reimbursement 
  • This would be from Funds Available for Request.
  • PASSED by majority vote.
• $600 for materials to build 9-Ball Game 
  • This would be from Funds Available for Request.
  • Susanne's husband has volunteered to make one for us.
  • This would be stored in our PTSO closet if approved.
  • To buy one, it would cost about $900 with materials that are lesser in quality.
  • PASSED by majority vote.
• $520 for Hope Squad t-shirts for Main Campus
  • This would be from the T-Hawk Culture fund - we have about $5455 unallocated in this fund. 
  • We paid for t-shirts for the freshman campus this year already. 
  • There are 48 kids at about $10 per shirt. 
  • PASSED by majority vote.
• $200 for the Science Olympiad Group
  • This is from the Competition Fees fund - unallocated amount of $1455 in this fund.
  • PASSED by majority vote.
• $5000 to overspend the After-Prom Budget
  • This would bring the committee to $20,000, which is what they have had in the past. 
  • PASSED by majority vote.
• $120 to overspend the DPC budget for bins for Freshman Campus Resource Pantry
  • PASSED by majority vote.

PRINCIPALS' REPORTS:

Nicole Isaacs, Freshman Campus

• We are very busy with holiday concerts, 12 days of cheer, and basketball games - keeping the morale up for students and staff.
• We are working with the teachers for a Registration Showcase - January 26 for incoming freshman, and January 27 at the Main Campus. Right now this is planned to be in person.

Meeting Adjourned: 7:45 PM

Next Meeting: Wednesday, January 12 at 6:30 PM

Lakota East PTSO

Meeting Minutes - 11/10/2021

Meeting Called to Order: 6:30 PM

Attendees:

Rob Burnside, Jennifer Kegg, Lauren Dunbar, Tera Michelson, Mary Youmell, Susanne Page, Tasha Brown, Karen Wellborn, Connie Perdikakis, Kathryn Zucker, Darla Higgins, Nicole Isaacs, Lora LeMay

Lakota CARES - Lora LeMay

• Parent support Group new to the district that originally started from a group of 3 parents of students with special needs who saw a need for support, community, and a discussion of resources.
• Reached out to the district for support to reach out to more families within the district.
• Current Facebook group of 173 members.

OFFICER REPORTS:

President - Jennifer Kegg

• OPEN ROLES - VP of Ways and Means, Staff Appreciation for Freshman Campus
• Craft Show Open Roles - Concessions, Volunteer Coordinator, and Marketing - need shadows for this year to take over next year 
• After-Prom update - The co-chairs have a foundation of what is wanted, so they are exploring things like offsite options to see if this is feasible. Considering if we should do what we have done before. We think there will be a large turnout this year being a group of students who did not have the opportunity last year. 
• Amazon Smile - this is a minor fundraiser, but something that can add up. Link your amazon account to Lakota East PTSO. Start shopping at smile.amazon.com and we receive a percentage for each purchase.
• The district was asking how each PTSO wants to operate their website. We recently signed up to have the East PTSO page on the new website when it comes out. We will maintain our current website in parallel until we are comfortable with how the new one works. Currently, we have a cost for our PTSO website, and operating from the website will not have a cost for us.

Secretary/Volunteer Coordinator - Lauren Dunbar

• Approval of last month's minutes - Approved

Treasurer - Tasha Brown

• Detailed Report attached
• PayPal currently has a balance that we will roll over into our bank account throughout the year 
• Major recent expense items and income items are both involving the Craft Show
• Membership income has increased since last month and we have hit our goal for membership!

DPC - Susanne Page, Julie Perrino & Mary Youmell

• Minutes from the meeting are attached
• Update on all the new covid policies and protocols - the new guidelines have been sent out by the district
• The positive covid cases in the district are down, but if the numbers go up significantly, we could go back to fully wearing masks
• Educators of Excellence were announced on social media
• There is a hope to have a Meet the New Board Members event for the newly elected candidates
• November 18th is a community conversation about the district finances. Please RSVP to this event if you plan to attend
• Lauren Webb, Assistant Director of Gifted Services talked about gifted services
• changes in the district. They are currently looking for a parent advisory council. If interested, email lauren.webb@lakotaonline.com
• There is a new website coming that will likely launch in the spring

COMMITTEE REPORTS:

Craft Show - Tera Michelson & Alexandra Ince

• We are so excited about the craft show coming up and it has already been a success
• We are behind on adult and student volunteers - we need adults to handle money and for student supervision
• Click Here for adult volunteer sign ups
• Click Here for student volunteer sign ups
• Grateful for everyone who has signed up already!
• Thank you to Maggie for helping with the sign ups ahead of time for concessions. This has been very helpful for the volunteers

Future Hawks Nights - Dina French & Stephanie Reuss

• Gearing up for the basketball future hawks night - we have two of these because of the number of students 
• One will be in December and one will be in January

Membership/Directory - Darla Higgins & Cynthia Lum

• We reached our membership goal!
• The directory went out, but we are missing the parents emails this year which could hinder our marketing for assistance. We have not yet gotten an answer from the district on what should have been withheld or included based on the new policy

Staff Appreciation - Darla Higgins, Daniel Colpi, Jennifer Geiger

• We had a Staff Lunch on Election Day that went over very well
• Special Treat being planned for the freshman building
• We really need help with the Staff Appreciation for the Freshman Building for the remainder of this year
• We did a food truck at the end of last year which we might do again. Last year's was during staff appreciation week

PRINCIPALS' REPORTS:

Rob Burnside, East Principal:

• Standardized Testing Questions: There is a district testing calendar, but that is not currently shared. High school does not do MAP testing, but there is a lot of other testing going on. AIR testing is currently on the Lakota calendar and the PTSO website as well. AIR testing results from last year are on HAC. We do not know from a state standpoint if a paper copy was sent to all students with these results. 
• PSAT: We usually get those back between Thanksgiving and Christmas Break. The PSAT website says December 6 or 7
• PSAT/SAT/ACT information is on the district website
• Government AIR test is coming up. This has a December window for group one, with the second group taking it in the spring
• There are a lot of people who feel this year is harder than last year because we started settling into normalcy, but the virus has not gone away. The covid guidelines can be very challenging because of all the layers of the mandates. We need to acknowledge this feeling, but also move forward because our kids need us. Let school be our kids' sense of normalcy.
• There are some amazing things going on - yesterday there was an unbelievable Veteran's Day Assembly. It is starting to feel like normal again even though the challenges are still there.
• The kids are doing very well, especially with the changes with the mask policy. We want everyone to feel respected for the choice that is made. The kids have been very respectful through this.

Nicole Isaacs, Freshman Campus:

• Today we had our Real Life Series where different military branches came in to talk to students. January will be some colleges. This series is so students can visualize themselves in those roles.
• Real Money/Real World: each student received a life based on their GPA, and there will be 40 community volunteers coming in November to help the students make real life choices, such as how much to spend on a mortgage 
• We are keeping a positive perspective and keeping the staff moving forward
• Transportation has been better and parent drop off has been better as well. When there were numerous busses out, it was a challenge, but there are no busses currently out
• Shoutout from multiple PTSO parents who talked highly about the freshman office building staff and how amazing they have been

Meeting Adjourned: 7:33 PM

Next Meeting: Wednesday, December 8 at 6:30

Lakota East PTSO Meeting Minutes - 10/13/2021 

Meeting Called to Order: 6:38 PM 

Attendees:

Rob Burnside, Jennifer Kegg, Lauren Dunbar, Julie Perrino, Tera Michelson, Alexandra Ince, Linda Mccrary, Mary Youmell, Susanne Page, Tasha Brown, Karen Wellborn, Connie Perdikakis, Jennifer Geiger, Riley Higgins, Kamryn Zucker, Darla Higgins, Julie Perrino

OLD BUSINESS: Funding Requests 

• We have $3500 in our competition line item for the year and we have not spent anything currently
  • Computer Science Club - $300 for two teams entering a competition - PASSED by majority vote
  • Mock Trial Team - $495 - PASSED by majority vote
  • Art Competition - $1250 for competition. In the past this has been for 200 entries. PASSED by majority vote
  • We have $7000 available in the Funds Available for Request Line Item -    SPARK Funding Requests - Riley Higgins, Editor of SPARK. Completely student run organization. 76 pages of news from West Chester/Liberty Township. Difficulty in funding since covid. Typically there is more than enough in their operating budget to cover these, so this is expected to only be a one time request. The team has been successful raising money for the year so far, but the fundraising is not enough to cover the normal six published issues. Click this subscription link if interested or go to the following: https://lakotaeastsparkonline.com/buy-a-spark­subscription/
    • $175 for Journalism Class - OSMA Dues which allows student work to be entered for awards and critiques. PASSED by majority vote. 
    • $300 for SNO which is the online platform that SPARK belongs to. PASSED by majority vote. 

NEW BUSINESS: Funding Requests 

• Freshman Hope Squad T-Shirts - $362.50 - Susanne Page
  • Out of the T-Hawk Culture Fund - We still have $5500 for the year
  • T-shirts must be purchased through Grant of Hope at the expense of $14.50/shirt
  • PASSED by majority vote
• Hamilton tickets to ESL Students - $2686
  • Out of Funds Available by Request
  • Rob approves this request due to cultural aspect of the opportunity. This would impact 34 students
  • Full amount vote did not pass. There was a Motion for $1343 which was PASSED by majority vote

OFFICER REPORTS: 

President - Jennifer Kegg 

• Open Roles: VP of Ways and Means, Freshman Building Staff Appreciation and Conference Dinners, Craft Show Shadows - to shadow this year and take over the role next year (Concessions, Volunteer Coordinator, Taping Chair)
• Flamingo Flocking: Sold out through the end of October. We will not continue in November and we will start back up in the spring

• -Teen Volunteer Depot: The Government teacher is no longer requiring volunteering, so we want to gain traction behind this for our teens

• After-Prom Brainstorming: Rob has some student insight on after-prom. We will connect with

  him regarding re-imagining after-prom

Secretary/Volunteer Coordinator - Lauren Dunbar

• Approval of last month's minutes -APPROVED by majority vote

Treasurer -Tasha Brown 

• Treasurer's Report sent out by email on October 12
• Taxes have been filed and our Ohio Registration is complete

DPC - Susanne Page, Julie Perrino, & Mary Youmell 

• Meet the Candidates event is still on the website. SPARK also had an event with student questions for the candidates.
• The School Board is revisiting the Master Facilities plan that started a few years ago. Some buildings are full, but this is being readdressed.
• The Director or Curriculum had a detailed presentation that is on the website
• The Director of LODI clarified their role in the district with a focus on everyone being welcome in Lakota. Every building has LODI student and staff champions and LODI also does parent outreach. There is also a focus on Kinship Connection for Lakota.
• See attached meeting minutes from the DPC Meeting

COMMITTEE REPORTS: 

Membership/Directory - Darla Higgins & Cynthia Lum 

• Directory will be published this week
• Membership income was predicted at $3200, and we are currently at $2700. We have increased our donation line item since we started taking donations online. We do not have many staff members who have signed up, so we should consider not charging staff for membership next year.

Staff Appreciation -Darla Higgins 

• The second Conference Dinner is not being provided because the conferences are occurring from home, so we are looking to do a lunch for the staff instead

Craft Show - Tera Michelson, Alexandra Ince, & Kristin Peoples 

• The craft show is November 13 and 14
• We currently really need volunteers -the sign up genius is on the website. We could use all hands on deck for that weekend.

PRINCIPALS' REPORTS: 

Rob Burnside, East Principal 

• First Quarter ends this week
• Our kids are happy to be in school and they appreciate that things feel normal. The way the kids have handled the change is inspiring and commendable. Could not be more proud of our kids.
• The Homecoming event was an absolute victory along with the PEP assembly. 
• Things are still hard, but we cannot let the overwhelming overwhelm us. We are still coming through, but we can affect what happens at school every day. We must remember to double down on the great things that are going on and the things that are doing well.

Meeting Adjourned: 7:55 PM 

Next Meeting: Wednesday, November 10 at 6:30

Lakota East PTSO Meeting Minutes – 9/8/2021

Meeting Called to Order: 6:32 PM

Attendees:

Rob Burnside, Nicole Isaacs, Jennifer Kegg, Lauren Dunbar, Amy Landers, Julie Perrino, Tera Michelson, Alexandra Ince, Linda McCrary, Kimberly Hall, Jesse Cunningham, Maggie Panyko, Mary Youmell, Amy Macenski, Susanne Page, Tasha Brown, Karen Wellborn, Connie Perdikakis

OFFICER REPORTS:

President - Jennifer Kegg

• Half of the members are new to PTSO this year - Welcome
• Current Open Position: Vice President of Ways and Means -Flamingo Flocking – thank you to the flocking team
  • Sold out for September; still have availability in October
• Teen Volunteer Depot: One-stop-shop for teens to volunteer district wide; will talk to President’s Council tomorrow – these opportunities will be on our website
• Facebook Page: Must be an editor to post, so if you want to post let Jennifer know
• After Prom Brainstorming
  • Kelly and Amy are the chairs
  • Potential survey to the kids to increase participation
  • Is anyone interested in the after prom brainstorming session?
• Thank you to the PTSO volunteers for the Back-to-School celebration!

VP of Student Activities – Karen Wellborn

• 2021 Future Hawk Night was a success – one of the best attended to date; there is a video on Twitter
• Future dates already set for the next events

Secretary/Volunteer Coordinator - Lauren Dunbar

• Jennifer Kegg was unanimously elected as President during the special summer budget meeting
• Karen Wellborn was unanimously elected VP of Student Activities by vote of the Board in August
• The draft budget passed unanimously
• We received a $2500 fireworks request from the school that was voted no (7-8)
• A revote was requested, but no member made a motion to reconsider
• We received a revised request of $1500 from the school for fireworks, which passed

Treasurer – Tasha Brown

• Report sent out by email earlier in the day
• We have had to make changes and choices to the budget based on covid
• Fireworks expense, Future Hawks Night Expense, Insurance Expense, Membership toolkit expense
• Donations and membership money have started to come in as income for the year

DPC - Susanne Page, Julie Perrino, & Mary Youmell

• First meeting last week – District Parent Council
• DPC Members responsible to attend all meetings and PTSO meetings for open communication
• Meet the Candidates Night for Lakota School Board – September 29th at 6:30, view through Zoom or Facebook – if you want input to what is asked of candidates there is a Thought Exchange out to ask questions or rate current questions; the Thought Exchange runs through September 22. This will be recorded if you cannot attend
• 8 candidates are running for 3 positions on the school board currently
• Mr. Miller’s Report: 16,500 in person students, 360 VLO students. In communication with Butler County, which is ongoing. The goal is to keep kids in school and out of quarantine. There is a Dashboard on the website if you are interested in knowing about the positive cases in the district. This is updated weekly on Fridays. Most of these cases are related to lunch time because that period is unmasked. If your child is vaccinated, send that information to the school nurse so there is a record of that.
• Lakota Website is being reimagined; there is a google form at the end of the District Newsletter for you to give feedback
• Resource Pantry: to cover daily needs for students for any type of hardship. We are trying to work on community relationships for donations instead of just parent donations. We are working with our community liaison to work through making sure the pantry is stocked.

COMMITTEE REPORTS:

Membership/Directory - Darla Higgins & Cynthia Lum

• Our bylaws say that only paid members can vote, but there are no votes tonight
• The directory will be out sometime soon

Craft Show - Tera Michelson, Alexandra Ince, & Kristin Peoples

• Vendor number has not dipped, but we are concerned about how many people will come shop this year
• Is there an option for people to pre-order from the vendors and pick-up day of? Online is currently not set up for this year; not all vendors are online sellers currently -Vendor response has been positive
• Can we sell tickets online for this event or should we accept cash at the door? Maybe we will do a hybrid option this year for ticket sales
• Because this event is afterhours and geared to adults, we have the ability to make certain covid protocol decisions and expectations – we are requested to follow the CDC for cleaning and spacing boundaries
• We can get creative with vendor space using the upstairs area if needed -Consideration of timed entry in reference to online tickets if we sell tickets that way

Senior Parking Spot Painting – Connie Perdikakis

• Thank you to all the volunteers
• Turned out well this year even with some changes that needed to be made
• Connie stepped up days before and she took over and will continue for the Spring when we sell the spots

Staff Appreciation – Darla Higgins, Jennifer Geiger, & Daniel Colpi

• Welcome Back Lunch for staff – thank you to all the volunteers and donations

Website – Maggie Panyko

• Meet the Board Page – new and high school pictures are up
• Future Hawks Night was updated
• Student Volunteer page has been added and updated
• We need to update minutes and financial information currently
• We should potentially get our own URL
• Let Maggie know if there is anything on the website that needs changed

PRINCIPALS’ REPORTS:

Rob Burnside, East Principal

• Thank you to this group for the dedication to this school
• Proud of the staff and students for handling the beginning of the school year especially with the news that masks were required right before school started
• The masks are helping us keep our kids here and do what we want to do
• The way the year has started in spite of the challenges, the students have tackled this with diligence
• The Back-to-School Party was great and something we would love to continue
• Two Themes for this year: Connect and Celebrate
• Staff Luncheon: remarkable meal and the staff appreciated this act
• Future Hawk Night was a great, energetic event – thank you to the PTSO
• Thank you for reconsidering the request for fireworks
• Thank you for flexibility with senior parking spot painting – this meant a lot to our students
• Great start to the school year so far; kids and staff are settling in
• There is a great plan for the homecoming dance coming up
• The first conference night is virtual, and the rest are to be determined at this time
• Curriculum Nights will be sent out by links to watch the videos for each teacher; these will be available on Friday, September 10
• Request to send out parking regulations to all parents
• What happens when teachers are out and missing instructional time? The challenge is if these staff members are able to stay connected on Canvas and continue to post work or if they cannot, and there is also currently a substitute teacher shortage. The priority is to ensure that our students’ grades do not suffer because of any staff absence.
• Have we considered social distancing at lunch? For the freshman building, there is consideration to open the Gym since it is open during that period. At the Main Campus, the issue is that with masks off the required non exposure distance becomes 6 feet instead of 3 feet. There may not be enough space or staffing to accommodate this at the main campus at this time.

Nicole Isaacs, Freshman Campus

• Thank you to the PTSO for getting creative when the school has needs
• Bussing call offs are being sent out as soon as it is received; there are currently 0 subs for these drivers
• Freshman Curriculum Night links will be in the same place as Main Campus
• Thank you for the pantry donations
• Football games and Homecoming are new to both freshman and sophomores at this time and the school is thankful for these opportunities

NEW BUSINESS

• Any funding requests?
• Funding request for competition fees; there is a budget line item for this
• Current Fee Requests: Computer Science Competition - $300, Spark Journalism Class - $175 for conference and $350 for online service provider, Art Competition - $1250 for participation, Mock Trial $495
• All staff members have been asked to put in these requests at the beginning of the year this year
• We will vote on these requests at the October Meeting

Meeting Adjourned: 8:09 PM